HCone (HR)

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HCOne, HR Solution

Human Capital one is a complete Human capital, payroll and personnel management systems that provides your organization with the needed functionality to manage all your human resource, payroll, personnel, and human capital processes
And because we believe that the human resource department is one of the important departments in the organization.
(HCOne) combines a number of sub-systems to ensure the ease of human resource management by managing several functions carried out by the human resource department, such as storing employee data, preparing salaries and recruitment processes, Benefits management, and follow-up records of attendance and departure.
Besides, the system ensures that all HR processes are manageable and easily accessible. HCOne helps improve the payroll process and track employee working hours, recruitment, training and performance appraisal

HCone

Human Capital one It is an integrated management system for employees and their affairs and provides your organization with the necessary functions to manage all human resources Human resources, payroll, and personnel operations within the organization.
HCone It includes several sub-systems that cover all aspects of human resources management needs, and they are:

Subsystems

• Self-services
• Attendance and departure
• Salaries and wages

• Performance evaluation
• Recruitment
• Employee affairs

FLOW ESS self-service application

The new concept of managing daily human resource operations automatically!

Microsystems self-service system enables you to:

Determine the Authurity for each employee.
Fast and easy check-ins and check-outs
The employee can submit his requests at any time and from anywhere and track the status of the request after it enters the acceptance or rejection cycle
Employee review of his rights and obligations, such as his salary statement or attendance report
View his leave balance.
The employee can update his changed data and is authorized to change it.

Attendance System

You can deal more efficiently with time attendance machines; and register attendance directly through the system, with the possibility of importing attendance data.

Rules for delay, overtime and absence

You can set more than one class for delay and specify deduction percentage (of net salary, total salary, or basic salary). In a similar way, you can classify overtime and specify the compensation for each overtime hour based on the total salary. You can also classify absence by percentage.

Leave Balance

The system allows you to define leaves and specify the value for each leave based on salary, and calculate employee's leave balance from the date of appointment in accordance with the leave policy and official holidays and feasts.

Attendance System Reports

Employee’s monthly attendance report (delay, overtime, and working hours)
Monthly attendance report (delay, overtime, and working hours) at the level of shift, department, or branch.
Report of attendance percentage at the level of employee, shift, department, or branch.
Report of annual leave balance at the level of employee, shift, department, or branch.
Permissions and tasks Report
All reports could be sent by Email to a pre-defined contact or any other contacts depending on user authority.

Shifts

You have the choice to define more than one shift and set the end and start time, and the minimum and maximum limit of attendance for each shift; together with allocating the employee to a basic shift and tracking the employee’s attendance on various shifts.

Payroll System

You can avoid the risk of inaccurate or delayed salary disclosures, inaccurate or delayed tax and insurance compliance reports by using a system you can rely on.

Definition of Entitlement and Deduction System

Possibility of defining all salary items for the establishment with entitlement nature (basic salary, variable salary, ...) specifying the calculation method (value – equation consisting of multiple items). The ability to define the effects of entitlement documents (bonuses, grants...) specifying the calculation method (according to any item from salary components). The ability to define documents of a deduction nature (penalties, mobile deductions...) specifying the calculation method (according to any item from salary components). The ability to define documents of an administrative nature (attention notice, dismissal warning...).

Taxes and Insurance System

Definition of tax and insurance laws as a component of the salary easily and adjustment in case of changes in tax and insurance laws by the user's knowledge, extraction of monthly insurance statements according to the insurance office.

Employee Loans

Specify more than one type of loan (cash loan, goods loan...) and the number of installments and the maximum limit for the loan. Monitor loans by comparing the net salary and the loan installment value. The ability to prepare monthly salaries without loans (postponing loan repayment to a specific month).

Cost Centers

Extract the cost of wages and salaries on cost centers, taking into account the transfer of some employees to more than one cost center during the month.

Employee Accounts

Extract monthly salary statements with a large and varied number of reports related to employee accounts with the ability to prepare salaries on any day of the month.

Payroll System Reports

Monthly income tax report according to the insurance office.
Annual tax settlement report.
Monthly social insurance report.
Loans and remaining installments report.
Monthly incentives and commissions report.
Detailed employee account report.
Total salaries report.
Total branch salaries report (separate account for each branch).
Total department salaries report (separate account for each department).

Incentives and Commissions

The ability to specify performance percentage and achieved and eligible percentage and apply it to a whole branch or a specific employee.

Payment Methods

The ability to specify more than one payment method (such as bank payment, cash payment...).

Bank Payroll File

The ability to export the bank payroll file from the system in the required formats for conversion to the bank, with the user's knowledge.

Payroll Entry (General Ledger Entry)

The ability to generate a payroll entry report from the system at the monthly level according to the account numbers in the general ledger of the establishment easily and with the user's knowledge.

Employee Performance Management

Managing the goals and objectives of employees while focusing them to cascade up to the departments and hence the organization goals and objective has become an integral part of performance management

Define goals and objectives from organization, departments, and employees
Heroically links goals and objectives from the employee level to the organization level
Linking between organization strategy and the goals and objectives
Allows for the breakdown of goals and objectives into key performance indicators. This process translates strategy into actionable items
Creation of yearly planned objectives and KPIs targets
Recording of objective achievements and KPI actual values
Define performance review periods
Define employee performance evaluation forms, and peer evaluation through the 360◦ degree Evaluation
Scheduling of performance reviews interviews
Recording results

Talent Acquisition Management (Recruitment)

Built-in an effective and streamlined talent acquiring recruitment process, efficient services for candidates, and the knowledge needed for making optimal hiring decisions. Recruitment helps you process the applications you receive so you can focus on bringing in qualified candidates

Prepare your recruitment projects
Handle multiple recruitment jobs
Manage your recruitment channels and media
Manage applicants and application
CV Builder to build applicant CVs
Manage interview schedules
Dispatch CVs for review and feedback
Manage selection of qualified candidates
Manage your communication with applicants
Interview & exam scheduling
Test and review candidates
Negotiate and send job offers
Hire people

Employee Affairs System

Personnel Affairs Management System

The system allows you to save the employees' information and data in a systematic method so it can be restored easily, it also enables you to deal with human resources-related issues more efficiently.

Cost Centres

By using cost centres feature, you can load employee payables on a cost centre and prepare a report about these centres (each centre share of wages and salaries); taking into account the period the employee has stayed on each centre.

Jobs Structure

Build a database for jobs, including the job name, description, grades and salary items (basic salary, variable salary and allowances). You can load the salary items once the employee has been allocated to the job.

Training Courses

You can define training courses, the training places, as well as the number of hours, total cost, and candidate's names.

Personnel Affairs Management System Reports

Employee CV report.
Employee register report (appointment date, movements, bonuses, training courses obtained, etc.)
Employees organized by appointment date report.
Employees organized by salary report.
Employees organized by weekends report.
Employees organized by the marital status report.
Employees organized by military service status.
Jobs structure report
Needs planning report.
All reports could be sent by Email to pre-defined contacts or any other contacts depending on user authority.

Employee’s Register

This register shall contain all details about the employee from the day he/she begins work; in terms of the changes to the salary, movements inside the organization, training courses and bonuses and punishments.

Warning and Reminding System "Alerts

This feature enables you to place a reminder note on any cell containing a date, such as a contract termination date, with the possibility to specify the time period before the generation of the reminder, as well as to update the reminder (delaying the reminder / adding a note to it).